Policy Intern, Institutional Relations (Brussels) Posted 2 April

Privacy Policy

1. Introduction

Welcome to TalFlow. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.

2. Data We Collect

• Contact Data: email address
• Document Data: resumes if you use our CV analysis tool or talent pool feature
• Social Media Data: LinkedIn profile URLs
• Usage Data: information about how you use our website, such as page visits, clicks, and browsing behavior.

3. How We Use Your Data

• To create and manage your account
• To improve our website and services
• To send you relevant job recommendations
• To communicate with you about your account or our services

4. Legal Basis for Processing

We process your personal data based on your consent, our contractual obligations to you, and our legitimate interests in improving our services and maintaining security.

5. Your Rights

You have the right to access, correct, delete, or restrict how we use your personal data. You can also withdraw consent at any time or object to certain processing activities. To exercise these rights, contact us at [email protected].

6. Data Sharing

We may share your usage data (not personal data) with third-party service providers to help us operate the platform (e.g., cloud hosting, analytics). These providers are required to keep your data secure and are not allowed to use it for their own purposes.

7. Marketing Communications

If you opt in, we may use your email to send you newsletters, product updates, or job alerts. You can unsubscribe at any time via the link in our emails or by contacting us directly.

8. How We Store Your Data

Your personal data is stored securely on our servers with appropriate technical and organizational measures in place. CVs and other documents are encrypted at rest and during transmission. We retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal requirements.

Some of our data processing services, including our hosting provider (Heroku), may be located outside the European Economic Area (EEA) or the UK, particularly in the United States. Where such transfers occur, we ensure that appropriate safeguards are in place, such as the use of Standard Contractual Clauses approved by the European Commission, to ensure your data is protected in line with applicable privacy laws.

9. Cookies

We use cookies to enhance your experience on our website. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.

10. Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect personal data from children under 16.

11. Changes to This Privacy Policy

We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "last updated" date.

12. Contact Us

Email: [email protected]

TalFlow OÜ, an Estonian private limited company (OÜ), is the data controller responsible for your personal data under the EU General Data Protection Regulation (GDPR).

This privacy policy is provided in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation).

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Terms of Service

1. Acceptance of Terms

By creating an account or using our services, you agree to be bound by these Terms of Service. If you do not agree, please do not use the platform.

2. Use of Service

You agree to use TalFlow only for lawful purposes. You must not use the platform to distribute spam, upload false information, or harm the experience of other users.

3. Account Responsibility

You are responsible for maintaining the confidentiality of your login credentials and for any activity under your account.

4. User Content

You retain ownership of any content (such as resumes or LinkedIn URLs) you upload but grant TalFlow a limited license to use that content for providing and improving the service.

5. Intellectual Property

All site content, trademarks, logos, and designs (excluding user content) are the intellectual property of TalFlow or its licensors.

6. Termination

We reserve the right to suspend or terminate your account if you violate these terms or use the service in a harmful or unlawful manner.

7. Limitation of Liability

TalFlow is not liable for indirect, incidental, or consequential damages resulting from your use of the service. Our total liability is limited to the amount you paid us (if any) in the past 12 months.

8. Changes to Terms

We may update these Terms of Service at any time. Continued use of the platform after changes implies acceptance of the new terms.

9. Governing Law

These terms are governed by and construed in accordance with the laws of the Republic of Estonia.